CHAPTER 3. INVITATION LETTER
Invitation Letter
Arti, Jenis, dan Strukturnya
Pengertian Invitation Letter
Invitation letter adalah surat undangan yang berisi ajakan atau permintaan kepada seseorang untuk datang ke suatu acara. Beberapa contoh acara yang biasanya menggunakan invitation letter ini yaitu birthday party (pesta ulang tahun), wedding party (pesta pernikahan), meeting (rapat), dan lain sebagainya.
Jenis dan Struktur Invitation Letter
Invitation letter terbagi menjadi dua jenis yaitu formal invitation dan informal invitation.
1. Formal Invitation
Invitation letter jenis ini berupa undangan resmi yang digunakan di berbagai institusi atau acara formal. Beberapa contoh undangan resmi adalah undangan pembukaan sekolah, undangan wisuda, undangan pernikahan, undangan pembagian rapor, dan undangan resmi lainnya.
Struktur Formal Invitation
Pada dasarnya, formal invitation mempunyai tiga struktur atau bagian utama, yaitu:
v Opening (pembuka)
1. Letter head (Kepala atau kop surat)
2. Number of Letter and Date (Nomor surat dan tanggal)
3. Receiver (Penerima atau peserta acara)
4. Receiver Addresses (Alamat penerima surat)
5. Title/type of the events (Judul/jenis acara yang diselenggarakan)
6. Salutation (Salam pembuka, misalnya Dear Miss/Mrs/Mr/Madam/Sir/Ladies and Gentlemen)
v Body (badan surat)
1. Reasons of invitation (tujuan undangan)
2. Date (tanggal acara)
3. Time and place (waktu dan tempat acara)
v Closing (penutup)
1. Closing greetings (salam penutup, misalnya sincerely, regards, best wishes, dsb)
2. Signature (tanda tangan pengundang)
3. Name of the sender (Nama pengirim surat)
4. Designation (Jabatan)
2. Informal Invitation
Informal invitation atau surat tidak resmi biasanya ditujukan kepada keluarga, teman dekat, atau tetangga untuk acara yang bersifat lebih santai dan tidak formal. Contohnya seperti pesta ulang tahun, perayaan rumah baru, reuni teman sekolah, tahun baru, dan acara non formal lainnya.
Struktur Informal Invitation
Informal invitation mencakup beberapa hal berikut ini:
3. Receiver (Nama penerima)
4. Event name (Nama acara)
5. Day and date (Hari dan tanggal)
6. Time (Waktu)
7. Place (Tempat acara)
8. RSVP (permintaan untuk membalas)
9. Contact person (Nomor pengirim yang bisa dihubungi)
10. Event sender or organizer (Pengirim atau penyelenggara acara)
Ciri-ciri Invitation Letter
1. Simple, precise, and concise word (Kata-katanya singkat, tepat, dan padat).
2. Berisi informasi yang detail dan jelas.
3. Bahasa yang digunakan biasanya friendly dan jujur.
4. Gaya penulisannya bisa formal atau nonformal tergantung dari jenis suratnya.
5. Untuk jenis informal invitation, biasanya di akhir surat terdapat imperative sentence atau kalimat perintah seperti don’t forget the date!, Mark the date and make sure you join with us!, dll.
Contoh Invitation Letter
A. FORMAL INVITATION
KEMENTERIAN AGAMA KABUPATEN ALOR
PROVINSI NUSA TENGARA TIMUR
Jl. Kelimutu No. 1 Kalabahi
Telp. (0386) 21051; Fax. (0386) 21051
Alor, March 20, 2023
Number : 123/KENENAG/III/2023
Subject : Meeting Invitation
To : Headmaster of MAN ALOR
In Place
With Respect,
Given the closer Examination of the implementation of the national 2022/2023 school year, then the need for a meeting to do the evaluation in the readiness of each school welcomed the tests.
In connection with this, we also intend to invite the father to be able to attend the meeting of the evaluation will be carried out on :
Day/Date : Monday / March 27, 2023
Time : 09.00 AM – Finish
Place : Hall of Kemenag office
Given the importance of meeting this national evaluation exam preparation, then we strongly expect the presence of the father to be able to participate in that meeting.
So we pass on this invitation, on attention and presence we say thank you.
Sincerely
Head Office of Ministry of religion Alor Rigency ,
Awaluddin Husain, S.Ag
B. INFORMAL INVITATION
ENGLISH CLUB
MAN 1 ALOR
JL Imam Bonjol No.5
Dear, Firsa
We invite you to attend our meeting that will be held:
On Saturday, October 1st ,2023
At 02.30 p.m.- 04.30 p.m
In the school gaden
Agenda= final preparation for the 2023 ENGLISH CAMP on next Monday, please com on time, see your there.
Salwa,
Chair Person
TASK 1
1. Find the differences and similarities of several formal invitations for several different events
2. Identify and name the parts of an invitation letter
A.
MADRASAH ALIYAH NEGERI 1 ALOR
COMMITTEE OF ENGLISH CAMP 2023
ENGLISH CLUB MAN 1 ALOR
Jl. Imam Bonjol No. 5, Kec. Teluk Mutiara, Kab. Alor - NTT
Contact Person: 082146633411,085294031606
Number : 02/PP E-CAMP/EC-MANAR/VIII/2023 Kalabahi, 10 August 2023
Attachments : -
Subject : Invitation to Open English Camp activities
Dear.
Head of MAN ALOR
In -
Place
Assalamualaikum Wr. Wb
We wish you peace and blessings, may we always be happy in the protection of Allah S.W.T and always receive blessings and easy provision from Him, Aamiin.
In order to improve the English language skills of MAN ALOR students, we as the 2023 ENGLISH CAMP Committee will create an English Camp activity which, God willing, will be held on Sunday, August 13 2023 at Sabanjar Beach
Therefore, we invite you to attend the opening ceremony and give a speech as well as officially opening the English Camp activities at:
Day/Date : Friday, August 11, 2023
Time : 13.30 WITA
Place : In front of the MAN ALOR Canteen
Thus, we convey this letter of application, for your attention and participation, thank you.
Wassalamualaikum Wr. Wb
EXECUTIVE COMMITTEE
Chief Secretary
Firsa R. Bay Naurah Amalia S. Daka
KNOW,
Deputy Head of Curriculum
Muhammad Irfan, M.Pd
NIP. 198307272009042001
B.
C.
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